Private Equity Administrative Assistant

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Main Purpose of the Role

AEW is seeking an Administrative Assistant for a large team of real estate investment professionals. The job is a great mix of reactive (responding to team requests) and proactive (anticipating needs and providing materials/ support/ service accordingly). 

Responsibilities

  • Triage and respond to internal and external requests with a positive and professional attitude.
  • Format client reporting for design consistency under tight deadlines.
  • Manage all tasks and actions necessary to complete a quarterly appraisal engagement process
  • Coordinate with fund operations team to determine which properties are due for Appraisal
  • Confirm that valuation information has been entered into our internal systems by the Asset Management team
  • Salesforce and Intralinks maintenance as well as work in Smartsheets
  • Onboards new funds to Intralinks (sets up exchange, mailing lists, etc.)
  • Provide support for large initiatives (such as deploying new software or reporting templates); planning, managing the process toward deadlines, and communicating progress to team members.
  • Work with other department Administrative Assistants to share best practices and ensure consistency in client reporting.
  • Book and manage travel and process expense reports.
  • Provide administrative support on special projects.

Skills/Experience Required

  • Strong attention to detail, problem solving skills, and written and oral communication skills.
  • Self-starter, ability to be self-directed.
  • Efficient organizational skills.
  • Ability to multitask while managing time effectively and prioritizing competing deadlines.
  • Mastery of a variety of computer software applications, especially Microsoft Word, Excel, PowerPoint, and Publisher.  Familiarity with PDF files is a plus.
  • Ability to work independently and anticipate the needs of team members as recurring reporting and project deadlines approach.
  • Sense of ownership over the role and a desire to streamline existing processes and suggest improvements.
  • Willingness to work extended hours when necessary.
  • 3-5 years of experience providing administrative and project support to multiple individuals.

AEW Capital Management is an affirmative action-equal opportunity employer.

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